Bylaw Committee Revisions…

2016 – 2017

The volunteer members of the bylaw review committee—Phyllis Bonner, Linda Gronert, and Joanne Romano—reviewed the current Colony Club bylaws and submit the following changes for approval. The Colony Club Members received the proposed changes via email in April 2016 and again in May 2016. Those without email access were mailed copies.

Please note: Only those sections with proposed changes are included on this page. The original text appears and the proposed change(s) appear(s) in italics and indented below the original.

BYLAWS

Article II – OBJECTS
The objects of this Club, which shall be non-sectarian and non-partisan, shall be to create and develop interest in the cultural subjects, to promote civic and welfare work and to further social contact.

ARTICLE II – Change the word OBJECTS to read OBJECTIVES which is grammatically correct.

ARTICLE II – OBJECTIVES:  Added ‘, and to invest in future generations through scholarship funding.’

Article V – MEMBERSHIP

Section 2. APPLICATION

b) The complete application, with dues, must be given to the Membership Chairman to present to the Executive Board for approval.

ARTICLE V, Section 2 – APPLICATION:  b) deleted ‘..to present to the Executive Board for approval.’

 Added  d) ‘All members are expected to actively participate in club work and serve on committees.’

Section 3. RESIGNATIONS
b) Any member who has resigned in good standing may be reinstated by application to the Membership Chairman upon payment of the current year’s dues, said member having been accepted by the Executive Board.

Section 3 – RESIGNATIONS:  b) deleted ‘..said member having been accepted by the Executive Board.

Section 4. STATUS
a) Any member who wishes to retain her membership after moving 20 miles or more away, may obtain a non-resident membership upon application of such to the Membership Chairman who will notify said members of the Club of new status. Non-resident members may attend any meeting but are not entitled to a vote.

Section 4 – STATUS:  a) deleted ‘…who will notify said members of the Club of new status.  Non-resident members may attend any meeting but are not entitled to a vote.’

c) added ‘All delinquent members will be notified’.

Article VI – OFFICERS

Section 1. The Officers of the Club shall be a President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Assistant Corresponding Secretary,  Treasurer and Assistant Treasurer.

ARTICLE VI – OFFICERS, Section 1:  Changed the title of  Corresponding Secretary to Media Coordinator, the Assistant Corresponding Secretary to Assistant Media Coordinator and eliminated the position of Assistant Treasurer.

Section 2.    PRESIDENT
a) The President shall preside at all meetings of the Club and Executive Board.  She shall perform all duties pertaining to this office and such others as are prescribed in these Bylaws. She shall appoint special committees and shall be ex-officio member of all committees except the Nominating Committee. Special meetings may be called by the President or by application of the members.

Section 2: PRESIDENT:  a) added after ‘She shall appoint special committees and shall be ex-officio member of all committees’….new sentence – ‘She shall receive minutes from all committee meetings’.

c) Expenses incurred by the newly elected First Vice President or the newly elected Second Vice President in attending the New Jersey State Federation of Women’s Clubs Convention, shall be paid with the Club funds.

c)  deleted the word “newly” before ‘elected’

Section 3. VICE PRESIDENTS
a) The First Vice President shall cooperate with the President and assist her in any work of the Club which she may delegate to her and perform such other duties as usually pertain to this office. The First Vice President (or member appointed by the President) shall be responsible for the production of the Membership Book (Directory) which shall be available to the members at the September General Club Meeting. The First Vice President, together with the Treasurer, shall order the Past Presidents pin in accordance with notes in the State Year Book.

Section 3: VICE PRESIDENTS: a) Deleted the entire second sentence beginning ‘The First Vice President (or member appointed….).’

Section 4. RECORDING SECRETARY
The Recording Secretary shall keep a record of the Club and of the Executive Board meetings. She shall perform other duties as usually pertain to this office.

Section 4: RECORDING SECRETARY: Deleted the second sentence beginning ‘She shall perform…’.

Section 5. CORRESPONDING SECRETARY
The Corresponding Secretary shall conduct all the general correspondence of the Club.  She shall be responsible for editing and distributing the newsletter and other notices.

Section 5:  CORRESPONDING SECRETARY:  Changed Title to MEDIA COORDINATOR.  Deleted entire first sentence and added at the end of the second sentence ‘…, the member directory, maintaining the Club’s social media.’

Added:    Section 6:  ASSISTANT MEDIA COORDINATOR:  The Assistant Media Coordinator shall be responsible for the general correspondence of the Club.

Section 7. ASSISTANT TREASURER
The Assistant Treasurer shall be responsible for all dues and arrears.

Section 7:  ASSISTANT TREASURER:  Position is eliminated.

Article IX – MEETINGS
Section 2. EXECUTIVE BOARD MEETINGS
The Executive Board shall hold regular monthly meetings on the first Monday of each month except July and December and at the discretion of the President.

Section 2:  EXECUTIVE BOARD MEETINGS: deleted …’and December…’.

Section 3. ANNUAL BUSINESS MEETINGS
The annual business meeting shall be held in May at which time reports for the year shall be filed.

Section 4. ANNUAL BUSINESS MEETINGS
The installation of Officers shall take place in June.

Section 3:  ANNUAL BUSINESS MEETINGS:  Combine Sections 3 and 4.  ALSO:  THE FIRST SENTENCE REGARDING THE BUSINESS MEETING SHOULD BE DISCUSSED BY THE BOARD IN THE NEAR FUTURE.  

Article X – COMMITTEES

Section 2. COMMITTEES

a) There shall be the following committees:

Communications     Hostess    Ways and Means
Goodwill/Sunshine    Publicity    Telephone
International Affairs/UNICEF

Section 2. COMMITTEES

a) Deleted ‘Communications’, ‘Hostess’ and ‘Telephone’.

Added c)  Committee Chairpersons shall be responsible for preparing and submitting all meeting minutes to the President in a timely manner.

Article XI – DEPARTMENTS

a) There shall be the following departments:
American Home Life        Literature     Travel
Arts Performing/Creative

Article XI – DEPARTMENTS

a) Changed ‘Travel’ to ‘Armchair Travel’

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